How to Order Variable Data Event Badges
Personalise your badges with names, job titles, company details, or other bespoke information using variable data printing - it’s a simple process.
Download the spreadsheet - use our template to enter your variable data. You can include up to 4 fields.
Choose your variable data template - select where you would like your variable data located
Upload the spreadsheet - select variable data and upload the spreadsheet on the product page.
Design your badge - either upload a design or create one with our designer. design of your badge, ensuring the design works with the variable data fields on the template. We'll populate these with the variable data you've uploaded.
Place your order - submit your order, and we'll add your variable data to the badges. Our design team will check the data, send you over a mock up and let you know if there are any issues with the data; this will help ensure all the badges are correct. If this data looks correct these badges will be sent straight into production. If your badges require any changes we will notify you of the changes needed. This will potentially affect lead time, so please respond promptly.
Printing & delivery - We’ll print and deliver your badges with your variable data.
If you want your data in a different location, please get in touch with us directly.
Alternatively, you can add serialisation, which will generate sequential numbering with a 4-digit format starting from your chosen number.
Artwork Check Service
Use our Artwork Check Service. Ideal for piece of mind when you want everything to be perfect!
Our professional design team will personally check your design to make sure it is 100% production ready, and email you a digital proof if changes are needed.
Our team will:
-Check your artwork will print correctly on the product and if no changes are needed send straight to production.
-Resize or scale your artwork as needed
-Apply your design to our templates as needed
-Convert colours to CMYK as needed
-Proof your spelling and check for grammatical errors
If any changes are needed we will email a digital proof for confirmation prior to production. Please check your email address with any emails from our design team and respond as soon as possible, as a delay in response may effect your lead time.
Premium Laminate Pass FAQ's
What sizes are available?
The standard size for our laminate passes is 70 x 100 mm. We also offer custom shapes and sizes to suit your branding or access control needs—please contact us for pricing, artwork templates, and production times.
What finishing options are available?
You can choose between two high-quality finishes:
- Gloss finish – for a bright, vibrant look that makes colours pop, perfect for high-visibility branding.
- Matt finish – for a sophisticated, glare-free finish, ideal for professional conferences or corporate events.Both finishes are waterproof and durable, ensuring your passes remain vivid and professional-looking throughout your event.
Are the passes phole punched?
Yes. Our event passes are hole punched as standard, making them easy to attach to a lanyard or clip for visible display at your event. This helps ensure they stay secure and accessible throughout the day.
Are these passes suitable for outdoor use?
Absolutely. Our laminate passes are 100% waterproof and highly durable, making them suitable for festivals, concerts, sporting events, or any outdoor event. They are designed to withstand rain, sweat, and general wear and tear without fading or peeling, ensuring your security staff and attendees remain easily identifiable throughout the event.
Can I get custom-shaped passes?
Yes, custom shapes and sizes are available if you want your passes to stand out or meet specific event requirements. From unique die-cut shapes for VIP passes to branded sponsor passes, we can help you create a pass that perfectly matches your event identity.
Please contact us for a quote, design guidance, and production timelines, as customisation may incur additional costs and longer lead times.
Additional features
- Barcodes, QR codes & variable data (e.g. names, access levels, IDs)
- Serialisation for tracking and security
- Holographic and metallic foil or security stickers for added authenticity
- Choice of 8 background designs or 28 base colours via our online designerDesign your passes using our online pass designer, and pair them with matching lanyards.
Please note: Some options may incur additional costs and extended production times.
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