Planning a conference is no small feat – but it doesn’t have to be stressful! With a jam-packed agenda and countless details to manage, the key to success is preparation. So, let’s make sure you’ve got everything covered with this fun and easy checklist that will keep your event running like clockwork.

1. Conference Name Badges

Name badges are a must for networking and security! Level up with customised lanyards that showcase your branding. Make sure to have:
• Pre-printed badges for everyone
• Logo-branded Lanyards
• Badge holders to keep them pristine

2. Registration Signs & Banners

First impressions count! Make your registration area a breeze with:
• Sign-in sheets or registration software
• Pens, markers, and clipboards
• Fun welcome packets or goody bags
• Directional signage to guide guests

3. Room Setup Essentials

Ensure every session runs smoothly with the right tools! Don’t forget:
• Projectors and screens
• Microphones and speakers
• Extension cords and power strips
• Flip charts, markers, and a laser pointer

 4. Printed Materials

Keep your attendees informed and engaged with these must-haves:
• Event programs & schedules
• Session handouts & brochures
• Business cards for staff
• Feedback forms or surveys

 5. Tech Support On Hand

No tech troubles here! Stay on top of things with:
• Tech staff on-site
• Backup laptops and tablets
• Wi-Fi info and charging stations

 6. Health & Safety Supplies

Keep it safe with:
• Hand sanitizers & disinfectant wipes
• Masks & gloves
• First aid kits and health signage

 7. Branded Gifts & Giveaways

Who doesn’t love freebies? Let attendees build their own gift bags from cool stuff like:
• Custom drinkware, totes, and eco-friendly bags
• Branded earbuds, power banks, and more
• Apparel like stickers, wristbands, and shirts!

 8. Decoration & Ambiance

Set the mood with:
• Banners, posters, and lighting
• Tablecloths & centerpieces
• Comfortable seating arrangements

9. Networking Tools

Help connections happen with:
• Business card holders with QR codes
• Social media boards and photo booths with a custom hashtag to capture the fun!

10. Office Supplies

A planner’s secret weapon – the ultimate office supply kit! Have on hand:
• Pens, markers, highlighters
• Notebooks, glue sticks, and more

Need supplies? We’ve got you covered! Contact ID&C for all your customizable products to ensure your event is unforgettable!